Ms Word

MS Word

How To Use Microsoft Word 2007

This guide will help you to take advantage of some of the more advanced tools that Microsoft Word 2007 has available. To navigate this guide, it is essential for you to be familiar with some of the basic concepts about the program. In this guide, you will learn how to: 

 Work with Quick Styles.
 Insert and resize pictures in a document.
 Wrap text around images.
 Insert Watermarks in your documents.
 Track, accept and reject changes made in documents.
 Add comments to a document.
 Protect documents.
 Compare documents.
 Work with different Headers.
 Work with citations & bibliography.
 Create a table of contents.
 Save 

Working with Quick Styles

Figure 1

Working with Quick Styles Figure
1 To add a new style:
1. Select the text.
2. In the main menu, select Home. (Fig. 1.1)
3. In Home, select Styles. (Fig. 1.2)
4. Click on the down arrow to open the drop down menu. (Fig. 1.3)
5. Now the Styles menu is available. (Fig. 2)
6. Click on a style. (Fig. 2.1)
     

To create a new Style:
1. Create a new style.
2. Select the text from the previous step.
3. In the Styles menu select Save Selection as a New Quick Style. (Fig. 2.2)
4. Name the new style.
5. Save the new style.

To learn more about Quick Styles you can read:
 Style basics in Word
 Choose a Quick Style set for a document
 Add and remove styles from the Quick Styles gallery
 Microsoft Word 2007 Quick Styles and Quick Style Sets 

Insert and Resize Pictures

To insert a picture:
1. In the main menu, select Insert. (Fig. 3.1)
2. In the Insert menu, click on Picture. (Fig. 3.2)
3. A new window will open. Select the picture file.
4. Click Insert

Protect Documents

Work with Citations & Bibliography 

To create a citation source:
1. In the main menu select References. (Fig. 20.1)
2. In the References menu, go to Citations & Bibliography. (Fig. 20.2)
3. In Citations and Bibliography select a Citation Style (Fig. 21.1)
4. Click on Insert Citation. (Fig. 21.2)
5. In the drop down menu select “Add New Source” (Fig. 21.3)
6. A new window will appear. (Fig. 22)
7. Select the type of source. (Fig. 22.1)
8. Fill in the required fields. (Fig. 22.2) a. See all fields. (Fig. 22.1.1)
9. Type in a tag for your source or accept the one created by the program. (Fig. 22.3)
10. Click OK.
To insert a citation:
1. In the main menu select References. (Fig. 20.1)
2. In the References menu, go to Citations & Bibliography. (Fig. 20.2)
3. In Citations and Bibliography select a Citation Style (Fig. 21.1)
4. Click on Insert Citation. (Fig. 21.2)
5. In the drop down menu select the Source (Fig. 23)

Create a Table of Contents

To create a Table of Contents it is required that each section of the document has a title formatted with a heading style. (Fig. 26, the red arrows indicate each of the section titles.) Insert a table of contents:

1. In the main menu select References. (Fig. 20.1)
2. In the References menu select Table of Contents. (Fig. 20.3)
3. Click on Table of Contents.
4. A drop down menu will appear. (Fig. 27)
5. In the drop down menu:
            a. Click on one of the predefined styles to insert a Table of Contents. (Fig. 27.1)
            b. Click on “Insert Table of Contents” (Fig. 27.2)
i. A new window will appear. (Fig. 28)
ii. Select options for Page Numbers. (Fig. 28.1)
iii. Select the style for the tab leaders. (Fig. 28.2)
iv. Select the format for the Table of Contents. (Fig. 28.3)
v. Select how many levels to show. (Fig. 28.4)
vi. Select what items to display. (Fig. 28.5) 6. A Table of Contents will appear in the document.

Save Documents as PDF (Portable Document Format) 

1. Click on the Office Button. (Fig. 29.1)
2. A drop down menu will appear.
3. Click on “Save As” (Fig. 29.2)
4. A side menu will appear.
5. Click on PDF or XPS. (Fig. 29.3)
6. Select the location for the file.
7. Click on Save.